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 Beachbuggin' closes

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TimV
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PostSubject: Beachbuggin' closes   Mon Feb 12, 2018 1:37 pm

Received today from the organisers of this long running show:

Hi Guys we need to let you know that BeachBuggin 18 will not be going ahead and Dave and I have made the extremely tough decision NOT to continue on with the BeachBuggin Show.
Following the meeting with Portsmouth City Council Events Team back in September 17 we both came away from the meeting with exactly the same impression - that the values of the show would be undermined by the new constraints Portsmouth City Council (PCC) want to put on the show and the show would not continue in its present form - they have rated us a large show (i.e. the same size as Victorious Festival!!!!!!) and therefore there will be a huge increase in costs because of the various hoops we are being asked to jump through as well as a massive increase in the bureaucracy that brings. At the end of the day our very simple and successful formula (some VWs parked up in a field showing off!) would be completely turned on it's head.

The key factors that have brought us to this decision are:
Charity Sponsorship - PCC have said we can only sponsor charities within the PO1 to PO6 postcode. This means that 80% of the Charities we have sponsored in the past would not have met this criteria - Rowans Hospice, Macmillan Cancer Support, Aidan's Walking Fund, Cancer Research Campaign, Naomi House, Hayling Island Hedgehogs, Kings Arms Young Carers, Hayling Island Scouts and Ickle Pickles would only have just scrapped through because they are at QA Hospital in Cosham. In effect they would 'vet' and approve our chosen charity. We simply don't find this acceptable especially as some of the charities that we have donated funds to in the past who do fall into the approved postcode range- i.e. Helping Hands Homeless Charity are openly "disapproved" and "opposed"by PCC - we aren't interested in politics just in helping charities who do good things!
Volunteers - we will not be able to use Hayling Island Scout Group to do our parking (which is in fact their Mums & Dads) anymore, this is because they are not in the PO1 to PO6 postcode and I quote "not part of Portsmouth". Hayling Scouts have been supporting the show for 6 years and in return for their car parking we make a donation to them which they have used for attending events and jamborees. We have also been told that our Stewards will need car parking qualifications! (we have checked this out and no such qualification exists only for Banksmen on Highways) It was evident that the use of volunteers was not supported at all by PCC and seemed to be completely frowned upon - the bottom line is we simply can't run this show without volunteers.

Show Layout - the council have indicated that they want the show to be gated to restrict footfall! The whole point of the show is it is an open show and the public are free to walk on, as are the show attendees. Gating the show brings a whole new range of restrictions that we just aren't interested in entertaining and would just simply change the atmosphere and show dynamic

Costs - the show has always been run on a Not for Profit basis by VOLUNTEERS with the aim of maximising our profit for the benefit of our chosen charity for that year. Three quarters of the profit goes to charity{s} and a quarter retained as working capital for next year's show so it is completely self-funding. The margins are tight and - we have a turnover of circa £12k per annum of which £4k is spent on advertising and running costs including £800 on insurance - that leaves £6k for our charities - £4.5 k for our sponsored charity, £1.5k for the Amanda Fund (charitable donations for various causes throughout the year) and £2k in reserves - any increase in costs will just wipe us out without significantly increasing the gate price - we aren't prepared to do that as it is not justifiable.
Dates - what a joke this has been! full stop! even after 18 years of holding the show in Portsmouth and for the past 8 years on the same date, the council bump us at the drop of hat, 4 times! This is simply down to money - we get charitable rates for hiring the common compared to other shows that have to pay a commercial rate (20 times higher than the charity rate ). So we will get bumped each time a show wants the dates we have booked!
I think you'll agree that the support of PCC is simply not there.

So after 18 really great years and over £85k in donations we are calling it a day - thank you to everybody for all your support, love and help over the years - we really have enjoyed every minute of it.

All the best
Dave & Ally


Sad news. Basketball

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harryhornet

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PostSubject: Re: Beachbuggin' closes   Mon Feb 12, 2018 3:45 pm

It was the first show we attended and always liked the format and laid back atmosphere. What a shame, but totally understand their frustrations. Crying or Very sad Crying or Very sad
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Scooby

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PostSubject: Re: Beachbuggin' closes   Mon Feb 12, 2018 4:02 pm

Unbelievable Shocked

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Living The Dream

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PostSubject: Re: Beachbuggin' closes   Mon Feb 12, 2018 6:33 pm

A real shame, we really enjoyed our first visit - a great mix of VW’s. We were already looking forward to going again but understand why they are not to continue. Boo PCC!!
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